GCI Power Tools for Archiving

Archiving and records management from ECM systems are an integral part of best practices and compliance for regulated industries. Archiving data from the Open Text Content Server (OTCS) is possible with many existing solutions. However, archiving workflows and taking snapshots of OTCS items such as Projects and Workflows is not available in any existing solution -- until now. GCI Power Tools for Archiving (PTXA) addresses these needs and more.

With PTXA you can archive OTCS data (such as completed or stopped Workflows, Projects, Discussions, Tasklists, Documents etc.) as XML files that are then added back into the OTCS. PTXA then removes the original data from the OTCS tables, which can result in significantly improving the performance of active workflows and the OTCS instance in general.

For example, if you have a completed OTCS Project containing 100 items in the database, that equates to approximately 2,500 database rows for documents with 5 versions. Archiving that project will reduce the number of db rows to fewer than 10 (depending upon permissions).

A complete record of the OTCS item is stored within the XML document, including all attachments, attributes, forms, comments, audit trails and user information, or items stored in that container. These XML documents are then associated with our supplied XSLT files (or you can create your own custom XSLTs) for displaying the data in a web friendly format.

Once your critical OTCS items are stored as XML documents in the OTCS you have the complete set of OTCS document management functionality available to apply to them. These 'documents' can be organized in a folder hierarchy with your desired permission sets. Also, PTXA supports the ability to create multiple archive volumes to store different node types and index that data for searching, which is an enormous benefit to any large OTCS installation.

GCI Power Tools for Archiving is a cost-effective solution for all OTCS customers who need a complete archival system with no additional server to maintain. Estimated availability Q2 2010.

Please download the GCI Power Tools for Archiving info sheet , and for more information or to arrange a demo please contact us at info@globalcents.com.

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