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GCI PowerTools Viewer for OpenText Content Server / xECM Webinar
- Effortlessly viewing and navigate a wide range of document types
- Collaborate with markup and annotation features
- Secure sensitive content with redaction capabilities
- Add dynamic watermarks and limit functionality
Who benefits from using Universal Viewers?
Any company or individual that needs to access a variety of files generated by multiple applications will instantly see the benefits of using a Viewer. This is particularly true for Content Suite users, where many different types of document can easily and rapidly be shared around a whole organization.
Here are just a few examples of common scenarios where universal viewers are indispensable:
Departments that need to share specialized content
An enterprise using content management software to share documents
A company with remote employees who use un-managed desktop software
A company with many simple, view-only terminals to access Standard Operating Procedures
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An approval process with different types of document attachments
A company that deals with unusual and varied files and applications
Case Study
GCI PowerTools Viewer ROI
GCI PowerTools Viewer has a positive ROI in the first year, with a payback period of only three (3) months!
Why do you need a Viewer?
For companies who work with many types of files, the benefits of using a universal viewer are self evident. Accessing and viewing files without the original application installed is a convenient necessity for cross-department cooperation.
It is also advantageous for companies that utilize a central document repository such as Content Suite. With so many users storing documents produced by many different applications the repository can quick hold hundreds of different file types. Often times, users other than the document’s original author need to read or view the document—it’s this challenge that Viewers seek to address.
However, the perks of using Viewers don’t stop there—they also bring in flexibility and adaptability to every organisation where they are utilized. This flexibility and adaptability allows organisations and individuals to adapt to and take on any file-based challenge that comes their way without the need for expensive software.
A universal viewer comes in handy for the following actions:
- A maintenance officer who needs access to Excel, Word, and XML files
- Anyone wishing to access the site plans, such as a manager considering expansion, would have to access CAD files as well as contractual files in PDF and Word
- A technical manager who wants to review procedures would have to access manuals in Word or PDF, as well as view image files like JPEG and PNG
Viewers save time and money for even the shortest work cycles
In addition to this, many universal viewers enable users to mark-up or annotate documents, not just view them. This is useful for cross-department collaboration. For example, if someone inspects a building and finds that a new partition wall has been built and needs to show the amendment on a CAD file, but they don’t have the specialized software to access the CAD file.
However, CAD, Excel, Word, PDF and XML files are not the only files Viewers can view and interact with. Some universal viewers, such as GCI PowerTools Viewer, can view hundreds of different file formats. Let’s take a look at some of the more common file formats you likely already interact with daily.
Free
The most common formats encountered
To give you an idea of how much investing in individual applications can cost your business, here is a list of some of the formats you will most likely encounter that require specialized software to open.
Since 2005, Global Cents has equipped Fortune 1,000 companies with Enterprise Content Management Solutions, extending and enhancing OpenText Content Server/xECM platforms to improve automation, usability, and performance.
