GCI PowerTools for Authority

Go beyond access control with criteria-driven protection for sensitive content.

GCI PowerTools for Authority gives you rule-driven control over downloading, printing, emailing, and viewing inside OpenText Content Server.

Define sensitivity rules that automatically restrict how users interact with Content Server items. PowerTools for Authority helps organizations control downloading, printing, emailing, and viewer behavior based on business rules that match metadata, classifications, security levels, locations, and more.

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Control sensitive content at scale

Configure policies without custom code

Reduce risk from uncontrolled distribution

Most organizations can control access but not what happens next

Permissions define who can access content and what they can see, but not how that content is used. Once accessed, documents may still be downloaded, emailed, printed, or shared outside approved channels, creating risk that is difficult to monitor and even harder to prevent.

The result is inconsistent policy enforcement, greater exposure to risk, and an overreliance on users to do the right thing rather than on the system to enforce policy consistently.

The Solution — GCI PowerTools for Authority

PowerTools for Authority extends OpenText Content Server with configurable sensitivity rules that control how content is used, not just accessed. When an item matches defined criteria, specific user actions are automatically restricted based on business rules. This ensures policies are applied consistently, without relying on manual intervention or user judgement.

When used with PowerTools Viewer, dynamic watermarks can be applied to documents during viewing, printing, or PDF export. Watermarks can include username, login ID, date and time, and server details to discourage screen captures and help trace the source of exposed information.

Rule-driven control over downloading, printing, emailing, and content handling
Policies based on metadata, classification, security level, and context location
Combine rules to reflect real operational requirements rather than one-size-fits-all access behavior

Consistent enforcement across Content Server
Reduced risk from uncontrolled distribution and misuse

Since 2005, Global Cents has equipped Fortune 1,000 companies with Enterprise Content Management Solutions, extending and enhancing OpenText Content Server/xECM platforms to improve automation, usability, and performance.

It’s time to take control of how sensitive content is handled

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See how sensitivity rules control user actions inside Content Server.

Minimize risk exposure

Enforce “Read-Only” policies.

Strengthen governance

Align content behavior with compliance, policy, and operational requirements.

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PowerTools for Authority improves how organizations protect sensitive content

Using configurable rules, organizations can enforce how content is handled across its lifecycle without relying on custom development or manual policing.

Instead of permissions alone, you can add additional layers of control that governs behavior at the point of use.

PowerTools for Authority helps you:

Prevent downloading, copying, or moving sensitive content
Block email distribution
Restrict printing of sensitive documents

Enforce consistent policy across all users and content types
Adapt rules as business and compliance requirements evolve

Sensitivity logic

Match rules using business and security context

Administrators can combine rule conditions using AND or OR operators, allowing policies to reflect real operational requirements instead of one-size-fits-all access behavior.

Categories, attributes, and values
Classification
MIME type
Subtype
Group membership

Security clearance level
Item name
Item location
SQL statement

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